VF Creator, from leading eForm provider Victoria Forms, will help recruitment agencies and employers to design and customise forms within Microsoft Word before the new software converts them into professional-looking online forms.
Duncan Bayne, the owner and founder of Victoria Forms, explains: “In today’s digital society, there is an expectation that all forms can be completed online, at any time, through multiple devices including smartphones. Paper (or PDF-style) forms are expensive to administer and create a negative impression of a company for clients, candidates and existing staff. What’s more, they slow down business, add to administration costs and increase the likelihood of human error and lost data.”
Until now, creating online forms has been a time-intensive and expensive process, especially for organisations who need to produce a lot of different forms or who have to make regular amendments.
Duncan Bayne continues: “As it is an extension to Microsoft Word, VF Creator can be used by anyone with very little guidance or training. Many sectors - in particular recruitment and HR - are crying out for this practical, affordable technology.”
Big Sky Additions, an accountancy search and selection agency in Norwich, chose Victoria Forms to help them turn their most important paper and PDF forms into smart online eForms.
Justin Murray, Director of Big Sky Additions, says: “Candidates often still have to spend up to half an hour filling in lengthy paper registration forms in an agency’s office, or they have to print off PDFs from an email and post them back. This doesn’t create a favourable first impression of the agency. Plus, it causes an administration headache for staff, who should be spending their time on delivering a stand-out, personalised service to clients and candidates.
“We worked with Victoria Forms to create a streamlined online registration process so that we can simply send a link to candidates after our initial meeting. They then submit all the required documentation online, at a time that suits them, attaching their photo and even providing a digital signature. Similarly, we can email clients a link to our terms of business forms for online acceptance. We then receive a PDF of the completed forms which we attach to their record in our CRM system.
“Switching to online forms has significantly reduced our paperwork and boosted efficiency, increased the speed and rate of our candidate registrations and enhanced our image.”
In future, Big Sky will use the new software VF Creator from Victoria Forms to make changes to their forms in-house. Justin Murray adds: “This will be very beneficial for certain forms which aren’t as standardised such as terms of business.”