Stuart Gentle Publisher at Onrec

5 Reasons Why HR Managers Need Business Writing Skills

Contemporary business requires written communication almost every day.

Different settings in business require organization, which cannot be accomplished without association. Every office worker needs to know the basics of business correspondence to keep in touch with colleagues. HR Managers are not exclusion. What is more, their position is strategical and organizational: HRs represent the entire company when writing job ads, interviewing potential colleagues, and training them after they join the staff.

Considering the fact that HR managers have a lump of everyday work, they don’t have too much time to learn business writing skills. However, they are not that hard to master! Read the following post if you are not sure that business writing is a crucial skill – we bet that it will convince you. 

Career growth

Competition in the workplace and around the market is tough. To meet and handle it, one has to improve his/her HR strategies regularly. Business writing might be one of the amazing skills to gain. The more you grow as an HR, the more significant your communicational skills become. You need to create formal documents and policies as you climb higher on the career ladder. Promotions are usually provided to people who demonstrate top skills in everything, including business writing.

When you progress, the requirements grow as well. This means that the more you develop, the highest expectations you face. Business writing skills are crucial for those managers that embrace the top positions.

Talented employees

The main functions of every HR manager are to find, select, attract, and hire employees. When the company is looking for a professional, an advertisement should be written to the highest standards. Whether you are looking for employees for custom essay (USA) company or for an IT corporation, your advertisement should be done professionally. Your business writing skills can help you arrange a winning ad to attract new talents – people with the right caliber and suitable level of expertise.

Great writing skills allow HR managers to formulate and present requirements in a clear form. One should sound adequately and coherently to attract high-class professionals in the respective niches.

Avoid misunderstanding

The main reason for misunderstanding in any workplace is a lack of clear communication. People express themselves in messages unclearly, which brings confusion, mistakes, and conflicts. As a rule, undesired reactions of recipients happen because of vague explanations. 

HR managers are obliged to announce events, inform colleagues about important updates, and give work instructions. It involves discussions and negotiations. When the message is not sharp and clear enough, it is hard to get acts together. Business writing skills can help HR managers use the right words and phrases, express the meaning, and comprehensively structure their messages.

Laconic and concise messages

Business emails must be short and concise. When writing a mountain of words, you risk burying the meaning under these heaps of unnecessary information. That is why professional writing skills are crucial – they help you create brief and informative messages.

Often, people don’t have time and desire to read long business emails. Writing an extensive message to your potential partner or employer can end up with a lost business deal just because you fail to express yourself in a short and clear way. People usually scan the text rather than read it entirely. That is why HR managers should embrace the skill of quick and concise messaging.

Representation of professionalism

Let's admit it – in the digital world, we are used to judging one's intelligence and professionalism based on their writing skills. We believe that if a person is able to express himself/herself clearly, he/she is smart and qualified. Your college diploma or certificate tells less about your intelligence than your ability to articulate yourself in writing and speech.

Companies need individuals that have the ability to demonstrate their professionalism. Reports, documents, and everyday communication require exceptional writing skills. Having them is a great advantage for HR managers.


HRs are people who have to communicate with company members and partners almost every day. They should learn business writing skills to arrange the work process and improve understanding between colleagues. When improving business writing skills, HR managers undertake their work duties better. They learn to create comprehensive and informative messages and therefore express themselves accurately. As a result, fewer misunderstandings, mistakes, and conflicts take place. Also, great writing skills allow HR managers to attract talented employees, add more value to their ads, and present a highly professional image. It is essential to improve your business writing skills to ensure efficient communication between colleagues and make cooperation more fruitful.