Hallam Medical, the specialist medical recruitment company, has selected Bond Payroll Services, the BACS-registered payroll outsourcing division of recruitment & HCM specialist, Bond International Software, following the success it has enjoyed with Bond’s recruitment solution, Bond Adapt. Hallam Medical has achieved cost savings of 15% in payroll processing and driving efficiency savings for the team, this is in addition to significant time savings, reducing payroll processing from three days per month to just half a day since employing Bond Payroll Services.
Hallam Medical is the UK’s premier practitioner recruitment agency and is also one of the fastest growing specialist medical recruitment agencies in the UK. The company predominantly places highly skilled Advanced Nurse Practitioners, as well as a full range of other healthcare practitioners – from healthcare assistants to GPs – on both temporary and permanent contracts into the NHS and private organisations.
Hallam Medical was founded in 2007 by Advanced Nurse Practitioners with over 50 years’ combined experience as clinicians and healthcare recruiters. Since its founding, the company has experienced significant growth, and now has a database in excess of 750 clients and places an average of 1,500 temporary shifts per month – equating to between 12,500-13,500 hours.
As the demand for candidates began to increase, Hallam Medical found that its current payroll system had considerable limitations which jeopardised the accuracy and hindered the processing of both internal and practitioner payroll. These problems were exacerbated the greater and more diverse the payrolls became, resulting in the processing of each payroll being an arduous and lengthy task. The company therefore required a reliable system that was accurate and efficient, whilst reducing the amount of time spent on the task of processing payroll.
The company had meanwhile been using Bond International Software’s recruitment system – Bond Adapt – since December 2009, the use of which had helped to facilitate the growth in candidates it was able to process. Owing to the success and reliability it enjoyed with the Adapt system, the degree of credibility and qualification of Bond Payroll Services, and the easy ability to integrate the two Bond services, Hallam Medical selected Bond Payroll Services to process its payroll.
The integration means that the timesheets and records entered into Adapt are automatically synchronised into the payroll system, allowing Hallam Medical to not only place candidates through Bond Adapt, but to also pay them and its 20 full time staff via HMRC through Bond Payroll Services. Using the previous system, Hallam Medical often spent over three days processing payroll and up to the same amount of time recalculating due to widespread administrative inaccuracies. This has been dramatically reduced to a maximum time of just 12 a day to process the payroll using Bond Payroll Services. Furthermore, the Bond system has delivered a considerable saving of 15% on monthly costs.
Scott Davies, Director, Hallam Medical, comments, “We first selected Bond Adapt because the in-house manual system we were using was vastly insufficient to cope with the rate at which we were growing. Due to the success we achieved with Bond Adapt – increasing from four to 18 Adapt user licences and a substantial increase in vacancies filled each month – we opted to outsource our payroll to them as well. The transition to Bond Payroll Services was seamless and the integrated systems mean that once information is entered into Adapt, minimal extra work is needed to process payroll.”
Davies continues, “We have received highly positive feedback from our employees about the new outsourced process. In particular, the email payslips which are conveniently delivered directly into their inbox in a timely fashion – often even the day before they are paid – mean that they know exactly what to expect. Both Bond solutions have contributed greatly to our rapid company expansion, helping us to achieve our goals and we are confident in the ability of Bond to support our continued growth and future plans.”
Tim Richards, Managing Director, Bond International Software UK, concludes “Bond’s breadth of integrated services and software, and the range of benefits this affords our customers, is something we pride ourselves on. Our portfolio has vast capabilities and is scalable to any business, meaning that are able to cater for Hallam Medical’s specific needs both presently and going forward, however they may evolve.”