Stuart Gentle Publisher at Onrec

Recent tech tools and software which can benefit HR departments

In earlier days, HR staff used to get the direction of the executive team setting their preferences and requirements.

With new technologies, the HR department has also advanced in numerous aspects. They play a vital role by sitting at the executive table and recommending procedures, developments, and systems. They help in improving the effectiveness of employees and management to contribute productively.

High tech has transformed the way the HR department coordinates with staff, stores files, and evaluates performance matrices. Recent tech tools and software can benefit the recruitment process in significant ways to manage strategic direction in demonstrating their value. These technologies make complex tasks into simple functions and shield them from productivity hacks for recruiters.

To better understand this phenomenon and review its various implications, it is divided into two major aspects i.e., core HR technology and employee engagement technology:

Core HR Technology

The result of an authentic survey shows that employee disengagement costs around 500billion USD per year to the United States economy. Better core HR methodologies can solve this immense issue.

Core HR (core human resources) is a broad term which includes the primary functions of the HR department, like primitive data record of employees. “Core functions of HR generally consist of staff hiring, timeline, payroll, benefits policy, internal liaisons, compliance, and assurance,” describes Matthew Lewis, Head of HR department at King Essay.

Core HR technology with all the advancements can be further subdivided into three aspects that are HRIS, HCM, and HRMS. There are some other tools like recruiting software, payroll service, benefits management platform, and employee engagement tool. But below three aspects have a key role to play in core HR technology. Businesses can get a competitive edge by taking advantage of these approaches.

a) Human Resource Information System (HRIS)

Human Resource Information System (HRIS) is a kind of software that is used for data entry, data tracking, and also data information. It fulfills all such needs of a company’s Human Resource management, payroll, and bookkeeping. It is more often utilized as a database for an organization.

b) Human Capital Management System (HCM)

Human Capital Management (HCM) is related to people resource management. It focuses on the organizational requirements to administer specific proficiencies and is enforced in three aspects: workforce accretion, workforce management, and workforce development.

c) Human Resource Management Software (HRMS)

Human resources management software (HRMS) combines various systems and procedures to assure the smooth management of HR, business procedures, and data.

Below are the top 10 HR management software solutions:

  • BambooHR
  • Zoho People
  • Gusto HR
  • SmartRecruiters
  • Freshteam
  • Recruiterbox
  • Reviewsnap
  • Zoho Recruit
  • ClearCompany
  • Workday

These top 10 HR management tools can be used hand in hand as core tools, and if required, they can be combined as several distinct systems to get better work output. Many of these systems are cloud-based; therefore, they can be used if the business has various locations or distant staff. Hence all users can connect to the system from everywhere.

d) Other HR Tools:

The other two HR tools are briefly described below:

Performance Solutions, ADP & Paychex

Various HRMS and payroll solutions such as ADP (Automated Data Processing) provides customized performance analysis segment. “Performance evaluations and scrutiny are the main objectives being discussed it the annual meeting between manager and staff,” says John Ruskin, manager of the research department of assignment service at Crowd Writer.

These evaluations are done to identify the objectives, and HR can provide managers the tools to track their employees. Paychex is another such tool with the aim of performance solutions.

Recruiting Software

These recruiting software establish the hiring process begins from job ads, leading to sorting and shortlisting, and finally managing candidates for interview. The software assists to avoid manual tracking of candidates. Following are some best recruiting software which would make the recruitment process smooth for the HR department:

  • BambooHR
  • ApplicantPro
  • ApplicantStack
  • Betterteam
  • Ascentis

Employee Engagement Technology

Around 79 percent of employers think that the employees have a pressing engagement and retention problem. This is a thought-provoking situation for organizations.

As technology has transformed every aspect of an organization globally, including HR working methodologies. Similarly, in regards to going global, the HR department is more willing to engage with its employees by using the latest technological advancements and software to benefit this aspect. Organizations are keen to build technology-based podiums on encouraging their employees for information sharing and creative thinking.

The approach of feedback and analytics tools boosts the transparency in the organization, providing employees the opportunity to convey their opinions. It can play a pivotal role in enriching positive organization environment.

With employee engagement technology, the ability of convenient interaction among employees will help in running operations more smoothly. Over time, most businesses are relying on technology to get engaged with their employees. Coordination at this point will provide employees a better chance to maintain a work-life balance.

Here are three best tech software and tools beneficial for HR department for engaging employees:

a) SurveyMonkey:

SurveyMonkey is online cloud-based survey development software. Ryan Finley and Chris Finley founded it in 1999. It provides free of charge surveys as per need of organizations, as well as paid back-end programs suite. This suite includes data evaluation, case selection, elimination of bias, and data representation tools which can be used as employee engagement mechanism.

Among the pool of online survey space, SurveyMonkey is considered as the most popular and primarily used among big organizations. It meets the industry’s measures, in addition to other features which allow collection and scrutiny of surveys quite smoothly.

b) 15Five:

15Five performance management software was founded in 2011. It offers weekly check-ins, objective and Key Results (OKRs), monthly and quarterly reviews, and also recognitions. It also serves as a solution that incorporates employee’s feedback, pulse surveys, and associate perceptions for weekly reports.

It plays the role of a medium of conversation between managers and employees. Managers instruct their employees to fill out 15Five, which brings employees in front, serving as a driving force. In contrast to conventional point solutions, this software includes numerous features about the employee engagement statement.

c) Yammer:

Yammer is a solitary social networking service developed with enterprise communication as an objective. It was created by Geni (a website company) to assist employees in connecting and communicating with each other throughout the organization.

As its name suggests (which means making loud and repetitive noise), it could be used as Facebook at the workplace. It is used to post and share statements, announcements, and employee’s praise. On side notes, it can send private and group news, advertising company events, and collect employee’s comments.

Author Bio:

John William is currently working as a content writer at Australian Master. He holds a Master’s degree in Human Resource Management, in addition to Certified Professional in Learning and Performance. John is fond of sports and likes to play tennis is his leisure time.