Brighton-based Grovelands, a leading UK recruitment company specialising in financial services for contract and permanent recruitment, has successfully integrated Wolters Kluwer’s online accounting system Twinfield UK for its operations with Baker Tilly’s InTime, the web-based timesheet pay and bill software.
Although recruitment systems have previously been integrated with one another, this is the first time that a complete cloud-based back office system has been available to recruitment agencies. It has been made possible by the partnership between Baker Tilly’s InTime solution and Twinfield. Grovelands is one of the first organisations to use the solution.
David-James Marker, Finance Director at Grovelands, says: “Previously we had been using manual systems, which meant that we had to process around 700 to 800 timesheets a week, physically entering the data into our accounting system. This was really labour intensive, slow, inaccurate and also made reporting difficult.
“Having looked around, we really liked the idea that two solutions could be integrated together, along with our CRM system. It was very simple to roll them out and both systems have been well received within our organisation and by our clients. However, ultimately it came down to the technology and how simple and easy it is to use.
As a result Grovelands has been able to increase efficiencies within its finance team, reassigning roles and responsibilities, and no longer having to do so much of the manual work such as entering data — so its employees can strengthen their focus on data analysis. “It has been very beneficial to have that insight and has meant that our employees are much happier in their roles as they can focus on the more rewarding tasks,” Marker says.
“In addition, management decisions have become much easier using the insight from the two solutions. Our margin reports, which we run on a weekly basis, now produce management information that is 100% accurate. This is vital when planning our business growth.”
Charles Harrington, Associate Director at Baker Tilly in Bury St Edmunds, says: “Many recruitment businesses are beginning to realise that they can make significant efficiency gains by moving their back office to the cloud. Grovelands has been able to benefit from greater automation of processes, improved accuracy, better visibility over their operations through real-time reporting, and improved collaboration with all participants of the pay and bill process while achieving significant time and costs savings. All this comes happily from the knowledge that their software will be constantly and automatically updated.”
Diane Williams, Managing Director of Twinfield UK, says: “Historically, recruitment solutions have been quite disparate. However using the Twinfield and InTime solutions together, users will have real-time visibility, improved integration between systems and greater collaboration. It will deliver significant cost savings as there will be no need for manual processes or the costly expense of upgrading on-premises systems.”
For more information on Baker Tilly’s recruitment sector services visit: http://www.bakertilly.co.uk/services/outsourcing/Pages/Recruitment-timesheet-pay-and-bill-solutions.aspx